Eleira

How to Create Your First Quote in Eleira Studio

Eleira Studio guide · about 5 min

Quick Quote is the fastest way to send a client a clear, branded quote: what the decor includes, what it costs, the deposit and how long the price holds. It works on every plan — the Free plan includes 5 new quotes a month.

In short: open Quick Quote → client name → line items and prices → up to 3 photos → Save → Print/PDF → send the PDF to your client.

1. Open Quick Quote

On your dashboard, tap the button in the Getting started card — or open My Quotes and tap New quote.

The Getting started with Eleira Studio checklist on the dashboard: 1 of 5 done, next step Create your first quote with a New quote button
The Getting started card always shows your next step.

2. Client, event and location

Only the client's name is required. Everything else is optional, but useful:

  • Phone and email — so the contact lives with the job.
  • Event type, theme, date and start time — the date goes on your calendar.
  • Setup and collection fill in with the event date. Change them if you set up the day before.
  • Location — venue name, street and city.

“Note (e.g. VIP client)” and “Venue contact” are just for you — the client never sees them.

3. What the quote includes

Add one line for each thing the client gets: description, quantity and price. “Add item” adds a line. The total at the top adds up by itself.

A filled-in Quick Quote: client Emily Johnson, birthday on Nov 14, 2026 at 4:00 PM in Austin, and three lines — organic garland $250, foil number $20, delivery, setup and teardown $75
Example: a garland, a foil number and a separate line for delivery and setup.
Tip: put delivery, setup and teardown on their own line. Clients see what they're paying for and ask “why so much?” less often. Naming the colors (“blush, lavender and white”) makes the quote look more professional too.

4. Deposit and expiry

Under Deposit, choose a percentage (many US decorators ask 50%), a fixed amount or no deposit — the amount shows right away. Quote valid until sets how long the price holds: 7, 14 or 30 days. Change the defaults in Settings.

Use “Client Notes” for terms the client should see — for example when the balance is due. “Internal Notes” are just for you.

5. Add photos

At the bottom, under Photos, tap “Add” and upload up to 3 photos — on every plan, including Free. The photos go into the PDF below the quote.

What to add: the inspiration photo your client sent, a similar design you've made, or a sketch of the idea. Your client sees exactly what they're getting, and you have a record of what you agreed on.

Tip: if the photo is from the internet rather than your own work, add a line in “Client Notes” that it's for inspiration — colors and size follow your quote.

6. Save and send

  1. Tap Save. The quote goes to My Quotes as a draft.
  2. Tap Print/PDF to see the quote exactly as your client will.
  3. Tap Download PDF and send it to your client — by text, WhatsApp, Instagram DM or email.
The bottom of a Quick Quote: Save and Print/PDF buttons, a note on sending the PDF, and a card listing what Standard adds
On the Free plan, your quote reaches the client as a PDF.

With Standard you can also send the quote as a link: your client opens it on their phone, taps “Accept the quote”, and you see when they viewed and accepted it. Standard also adds discounts and sales tax, inventory reservations and a calculator that works out balloons and labor.

7. Track your quotes

My Quotes lists every quote with its status: Draft → Sent → Accepted → Deposit Received → Completed (or Declined). Use Change to update the status when the client replies, and + Payment to record a deposit or the balance — your dashboard then shows the money you're expecting.

Need to change something? Tap Edit, fix it and save again — editing a saved quote doesn't count as a new one.

Create a quote now

Next step

Snap & Quote: Let Studio Count the Balloons for You

Upload a photo of a balloon design — Studio finds the elements and colors, counts the balloons and starts your quote. 10 free analyses on every plan.

Can't find an answer? Email us at [email protected] — Nadezhda replies personally. · All guides